For 25 years, Indianapolis, IN-based Willow Marketing has offered a full-service approach to customers that combines a range of consulting and creative disciplines. This includes web development, creative design, account management and public relations. The agency works with a broad range of clients in health care, legal services and many other areas. Its pledge to customers is summed up as “OHH!” — being open, humble and helpful.

When visitors come to Willow Marketing’s home page, they are greeted with an arresting sea of orange buttons marked simply with the words “Be Better.” It’s a call to action for companies that want to improve their marketing communications efforts, but answering that call requires both a strong track record in PR and technology such as Cision Comms Cloud.

The Challenge

Like many marketing services firms, Willow’s team of approximately 20 employees have to wear multiple hats and juggle a large assortment of duties. This is particularly true for Lauren Littlefield, the agency’s Director of Content & Earned Media. Keeping on top of it all was a lot more difficult historically, Littlefield says, when PR involved pulling a media list, exporting it into an Excel spreadsheet and organizing it in a particular way.

“It wasn’t really streamlined, and if you had to share it with someone and they changed something, it was on their version, not your version,” she said, adding that such manual processes took time away from other activities that help clients achieve success.

Willow Marketing also turns to trusted contractors to scale its PR services on a regular basis, Littlefield said. “I can’t onboard a new contractor who’s not ready to roll. To me, ‘ready to roll’ means they’ve used Cision before.”

The Solution

Willow Marketing uses Cision Comms Cloud, a platform that includes analytics, a management calendar, influencer recommendations and more. Its extensive search criteria and filters are designed to accelerate the process of list building, engage with influencers in a meaningful way, take advantage of editorial opportunities and more easily execute multi-channel campaigns.

The Results

Since using Cision Comms Cloud, Littlefield offered the following as examples of how the technology has brought value to its practice:

Competitive Intelligence For Clients: Willow Marketing doesn’t merely benefit from using Cision Comms Cloud to gather information on when its clients are being covered by the media, but also monitoring coverage of its client’s rivals. “We want to be everywhere they are, and then some,” Littlefield says. “Cision Comms Cloud helps us formulate a game plan and be more directional in our efforts, versus blanketing the world with a story the media may not like.”

Accelerated Media Research: As a highly experienced PR professional, Littlefield confesses to being “old school” in her approach to studying media. This includes reading the stories they write, how frequently they publish and key topics.

“One of the best ways I can do that is by using Cision,” she says. “It allows me to go through my hot list of journalists that I’m keeping my eye on and seeing what they’re doing — even what they’re doing right now on Twitter. And to have that in one combined place rather than have 30 tabs open on my browser is a real advantage.”

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Targeted and Granular Monitoring Capabilities: “We see news items that have come through from Cision that did not come through on search engines,” Littlefield said. One of Willow Marketing’s clients is a law firm, for example, and its attorneys often publish articles to demonstrate their expertise. “I don’t have a subscription to LexisNexis, but Cision picks those things up for me so I know when things are running, and I can let my client know. They appreciate that, because they don’t have the time to check every day.” In fact, one of the firm’s directors told Willow, “You’re catching articles I didn’t know about.”

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Data to Build Authentic, Trusted Relationships: Littlefield is among the many communications professionals who appreciate the detailed journalist profiles in Cision Comms Cloud, but the benefits have extended directly to her clients as well. She recalls one profile she researched, for instance, that mentioned the journalist was an avid cycler in his spare time. Her client shared the same interest, even running a cycling class. She encouraged the client to develop a rapport with the journalist during an interview by asking what kind of bike he used.

“Suddenly there was a natural conversation that resulted,” she recalls. “That’s something I was able to use to prep the client, and it’s not something that was on the media outlet’s website. Just to collect that information is so powerful, because it helps you be more human.”

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Integrated Planning: Littlefield says it wasn’t too many years ago when she had to keep binders filled with various media outlets’ editorial calendars, with tabs to mark the ones where clients would be featured and those she was still pursuing. Cision Comms Cloud changes all that with built-in editorial calendars in digital formats. Littlefield says she appreciates being able to keep on top of niche subject matter in fields such as legal services, real estate, manufacturing and job creation, among others.

“There are so many keywords out there, and instead of relying on a search engine that might be a long shot, I know I’m going to find exactly what I’m looking for,” she says.

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Next Steps

With Cision Comms Cloud in place, Willow Marketing has the ability to meet its clients’ needs while continuing to grow and expand its business.

“Solutions like Cision help me to move quickly,” Littlefield says. “As long as I don’t have to jump through hoops to get what I want, I can work smarter, I can do better for my client, and I can get results faster.”